The Joint Commission is not prescriptive to a specific format for fire safety system inspection records and reports. Standard EC.02.03.05/EP 28 specifies the required information that must be included on the report documenting the maintenance, testing, and inspection activities for fire alarm and fire protection systems.
The required information for each service record must include the following:
Name of the activity
Date of the activity
Inventory of devices, equipment, or other items
Required frequency of the activity
Name and contact information, including affiliation, of the person who performed the activity
NFPA standard(s) referenced for the activity (including the edition and section)
Results of the activity
A common issue during the survey process is that the organization is not adequately familiar with the content of the report and the configuration of their fire safety systems. An effective way to accomplish this is for the testing entity to closely review the report with the organization's representative.
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Note: To provide adequate support to those organizations that are either accredited/certified or seeking accreditation/certification, we will only answer those questions submitted by those organizations seeking accreditation/certification or currently accredited/certified by the Joint Commission. The Joint Commission no longer answers questions submitted by students or vendors. Thank you for your understanding.
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